Brief Description

KE EMu is a full-featured collections management system designed to provide ease of access for small to very large collections. KE EMu manages all aspects of a museum's collection, management and other related information while providing extensive retrieval and research facilities within the museum and to external patrons.

Minimum Hardware

Minimum specification for computers that will run the software at an acceptable speed:

• processor: Server - Pentium 200Mhz; Client - Pentium 133Mhz;;
• memory: Server - 1GB RAM; Client - 256Mb RAM;
• disk size: Server - 100Mb+, sufficient disk capacity to manage database and multimedia, with extra space for growth; Client - less than 100Mb (can be installed on network file server or standalone);
• video: Client - High colour (16 bit) video card 1024x768 resolution;
• other: Server - Network card, backup unit; Client - Network card.

Operating Systems and Networks

Server - Windows VISTA, 2003, XP Pro; Unix (Linux, Solaris, AIX, HP/UX, FreeBSD, plus others).

Client - Windows VISTA, XP, 2000.

Network - Any TCP/IP network

Images

Extensive media asset and multimedia support. Many standard multimedia file formats directly supported including all common formats (ASF, AVI, AU, BMP, EPS, GIF, ICO, JPEG, JP2, M1V, M2V, MIDI, MOD, MP3, MPEG, MOV, PCD, PCX, PNG, RES, RMI, SND, SCM, TGA, TIFF, WAV, WMA, WMF, WMV plus many others). All other multimedia formats (including word processing documents, spreadsheets, presentations, design documents, flow charts) supported via seamless integration with appropriate desktop software.

• Group multiple versions and resolutions of media assets together;
• Define access privileges;
• Scan or capture images directly into EMu;
• Batch load using import wizard;
• Extended support for metadata standards including:
  • EXIF - Exchangeable Image File Format (Version 2.2, April 2002);
  • IPTC - International Press Telecommunications Council (IIM Version 4.1, July 1999);
  • XMP - Extensible Metadata Platform (Revision September 2005).

Public Access

Configurable web interface included free:

• Includes a full featured Narratives module to deliver interpretive and educational content to the web;
• Supports Web Services including the Simple Object Access Protocol (SOAP);
• XML 1.0 data exchange format;
• Publish what you want securely;
• Publish information direct to the People's Network (using OAI);
• On-the-fly image management including watermarking and zooming.

Other options available:

• GIS mapping interface - plot specimens/objects with overlays or integrate directly to Google Maps;
• Object Locator - plot objects on an interactive floor plan;
• Book/manuscript browser - browse digitised books page by page;
• EMu Web Portal - connect EMu and non-EMu collections online (also used to join museum, library and archive collections);
• Developer training - KE offers a variety of web training courses at all levels.

CD Publication

Yes.

Internet

KE EMu comes standard with an Internet/Intranet interface which is easily customisable and can plug seamlessly into an existing website. Refer to 'Public Access' details.

Database Architecture

KE EMu is an object oriented database supporting nested and multi valued fields and providing powerful text retrieval facilities. The database architecture provides superior search functions for all collection sizes.

Cost - Single User

£2,700

N.B. Minimum licence is 2 user licence.

Cost - 5 Users

£11,880

Additional Pricing Notes

KE EMu is licensed per number of concurrent Server users. The client can be installed on any number of workstations.

Licence costs cover all software including the web interface. The cost per user decreases as more users are licensed.

KE Software will negotiate a fixed fee and timetable for migration of data from legacy systems.

KE EMu comprises numerous core modules and a configurable catalogue. KE Software has a wide range of catalogues suitable for: cultural history museums, natural history museums; art galleries; herbaria/botanic gardens; historical societies.

A site may choose to use a custom catalogue. In this case KE Software will negotiate a fixed development fee and timetable for implementation. Custom catalogues are fully supported by KE Software.

Training

A range of one day KE EMu training courses is available encompassing users, cataloguers, collection managers, advanced report development, and administration. On site course costs are £750 per day for up to 8 attendees.

Training class sizes are typically limited to ensure attendees receive individual attention from the trainer.

KE can 'train the trainer' and set-up a training system on site if desired.

Support

Ninety days maintenance is included with the licence fee. After this time the customer may enter an annual support program priced at 20% of the current licence cost.

A current annual support program provides all software upgrades; help desk support via phone/fax/email (9am-5pm GMT); remote issue resolution via modem or internet (if available); and user community website and discussion forum.

Museum Users and Sites in the UK

20 sites; >250 concurrent users.

Museum Users and Sites Worldwide

>125 sites; >2500 concurrent users.

Largest Museum Site - No of Users and No of Records

• Natural History Museum, London: 80 concurrent users, >12 million records;
• Smithsonian Institution, National Museum of Natural History: 100 concurrent users, >8 million records;
• Canadian Museum of Civilization: 60 concurrent users, >4.5 million records;
• Museum Victoria: >250 concurrent users, >4 million records;
• Royal Botanic Gardens Sydney: 40 concurrent users, >1 million records;
• National Gallery of Australia: 60 concurrent users, >150,000 records.

Special Features

• Configurable multi discipline catalogue;
• Comprehensive collections management modules including: accessioning and deaccessioning; bibliography; conservation and condition check; event management; loans; internal and external movements; insurance and valuation; locations; rights and audit trails. For natural history museums additional modules include: taxonomic nomenclature; collection events; sites and gazetteer;
• Powerful and seamless multimedia support;
• Thesaurus including support for common or custom thesauri;
• MDA SPECTRUM compliance;
• Customisable Web interface;
• Seamless reports via Crystal Reports or other reporting tools;
• XML support for information interchange;
• Narratives module (with HTML mark-up) for collection interpretation;
• Excel and XML import/export wizard.

Future Developments

Refer to website (see below).

Feature

Audit trails

As standard.

[Full XML auditing and history is available as standard. Extra auditing functions are available in areas such as location history, condition checks and valuation changes.]

Passwords

As standard.

Picklist

As standard.

Thesaurus for Data Entry

As standard.

Thesaurus for Retrieval

As standard.

Screen Designer

Additional cost.

[Some changes will require additional costs.]

Report Writer

As standard.

Modifiable Data Structure

Additional cost.

[EMu offers a variety of different views that can be configured by the user.]

Maximum Characters per Field

No limit.

Maximum Records per File

No limit.

Digital Image Formats

All common media formats directly supported including ASF, AVI, AU, BMP, EPS, GIF, ICO, JPEG, JP2, M1V, M2V, MIDI, MOD, MP3, MPEG, MOV, PCD, PCX, PNG, RES, RMI, SND, SCM, TGA, TIFF, WAV, WMA, WMF, WMV plus many others.

All other digital image formats supported via seamless integration with appropriate desktop software. Refer to 'Images' section for further details.

Data Import Facilities

XML, comma delimited, tab delimited, plus more.

The EMu import tool has a number of features:

• Wizard to guide you through the import process;
• Support for record creation and updating;
• User selectable options for matching existing records;
• Data validation before loading;
• Full log and tagging of imported records;
• Access controlled.

Data Export Facilities

XML, comma delimited, tab delimited, ODBC data format, any format supported by Crystal Reports, Excel, Word, plus more.

Collection data can be exported, updated off-site and then imported back into EMu using the import wizard.

Company Name

KE Software (UK) Ltd.

Contact Name

Ben Sullivan.

Contact Job Title

General Manager.

Contact Phone Number

0161 236 9209
0161 236 4738 (Fax)

Contact E-mail

Ben.Sullivan@kesoftware.com
info@kesoftware.com

Address

Canada House
3 Chepstow Street
Manchester
M1 5FW
United Kingdom

Company Website

www.kesoftware.com

Company Name

KE Software Pty Ltd

John Doolan

Chief Executive Officer.

Contact Phone Number

+61 3 9347 8844
+61 3 9347 3764 (Fax)

Contact E-mail

John.Doolan@kesoftware.com
info@kesoftware.com

Address

57 University Street
Carlton VIC 3053
Australia

Company Website

www.kesoftware.com